Question
Who is able to Edit/Save/Publish items in the App Manager? Why does saving an article publish it instead of creating a "pending" draft?
Answer
The ability to publish, save, and edit content in App Manager is dependent on:
- The user's permissions (Contribute, Contribute + Approval, or Full Control)
- The list's settings:
- Approval
- Versioning
Just because a user has Approval permissions does not mean they have Contribute permissions (add new or edit items). Users with just Approval permissions can edit the item to only change the "Approval" status but nothing more.
Users with Approval permissions in a SharePoint security group, still need to be in another SharePoint Security group who can contribute to save and publish in the AppManager.
Publishing and Saving
| Approval | Versioning | Contribute | Contribute + Approval | Full Control |
|---|---|---|---|---|
| No | Yes | Save -> Published |
Save -> Published |
Save -> Published Publish -> Published |
| Yes | Yes | Save -> Pending |
Publish -> Published |
Publish -> Published |
| Yes | No | Save -> Pending |
Publish -> Published |
Publish -> Published |
| No | No | Publish -> Published | Publish -> Published | Publish -> Published |